Associate's degree is preferred
Reporting to the Talent Acquisition Manager, this role performs a variety of administrative support duties for the recruitment team. Maintains and processes a variety of human resources related employee information. Data enters individual employees' data and changes (pay rates, promotions, transfers, hires, cost center changes, benefits enrollment, etc.) from approved forms into the Human Resources Information system. Support the recruitment function through projects and reporting.
Performs a variety of clerical duties, including scheduling of interviews, addressing and distributing mailings, producing memos, taking phone messages, collating, copying, faxing information, etc.
Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group's achievement of goals, and to help foster a positive work environment.
Receives, logs, distributes, reviews and processes HR Profile (HRP) and Employee Information Change forms. Expedites the flow of forms to ensure review by appropriate HR staff.
Reviews forms for appropriate required information, format and approval signatures. Data enters appropriate information into various HR systems. Follows procedures to ensure accurate entry of information. May assist in the investigation of questions or discrepancies regarding changes processed into the ADP system. Information processed includes the following:
Data enters immigration status information into ADP/HRIS system from I-9 forms.
May assist in coordinating employee records activities. Performs employee file duties as necessary:
·Coordinates provision of subpoenaed records and responses to unemployment claims.
·Coordinates with microfiche/file storage vendor.
·Maintains neat and orderly records retention facility.
·Creates files that include application, requisition, tax forms, health screening forms, references, resume and new hire action form. Also to include name changes, terminations as well as all pertinent updated information.
·Pulls files or particular file contents as requested by other Human Resources personnel.
Maintains up-to-date job descriptions and associated records. Copies and distributes job descriptions as appropriate. May produce and distributed associated reports and listings of job titles, classifications, etc. Produces job descriptions from drafts, etc. as directed.
Enters performance appraisal rating data into ADP system, and may produce performance appraisal completion reports.
Produces a variety of standard computer-based and manual reports, which may include wage history reports, performance appraisal completion reports, employee listings, etc.
Responsible for scheduling interviews for a team of recruiters, utilizing Microsoft Outlook.
Provides courteous, responsive service to employees, applicants, Department: administrators and managers and Human Resources staff.
Answers Policy and Procedure questions or directs to correct person and/or area.
Redirects incoming calls within HR.
Additional recruitment related duties as assigned.
Associate's Degree preferred.
One to two years related office experience. Previous healthcare experience preferred.
Great accuracy with information and attention to detail.
Good organizing skills.
Good ability to use computer-based information systems to enter, change and obtain information.
Proficiency with data management and reporting.
Familiarity with business office procedures.